The Assistant Director for Events is responsible for successfully planning, managing and implementing all aspects of artistic and technical support related to nearly 300 annual events presented at Krannert Center, including the public programming series, School of Music concerts, campus events, and various external rental events. Will make independent judgments and/or discretion, and if applicable, policy application. This position is responsible for working collaboratively with colleagues to ensure an excellent experience for all artists and users of the Center by managing and implementing artist services.
Major Duties and Responsibilities:
Determines technical and staff resource needs for all events, creates plans for allocating those resources, and successfully manages their efficient implementation. This includes technical needs, local transportation, accommodations, hospitality, and miscellaneous artist/client needs.
Ensures outstanding artist relations throughout an artist and company visit through excellence in public relations, flexibility, and ability to respond to changing needs and situations effectively and professionally.
Determines all appropriate financial charges for various events and submits in a timely fashion.
Works collaboratively with various colleagues in the preparation of budgets for the public programming series and rental events.
Works closely and collaboratively with the Assistant Director for Production in co-managing the lighting director and audio director, since these two areas are responsible for lighting/audio services for both the public programming/rental operations as well as the academic needs of the resident academic producers of the Department of Theatre, Department of Dance, and the School of Music.
Manages three Academic Professionals, four graduate students and the students/extra help staff assigned to Events.
Offers input to the Director of Business and Building Operations regarding the negotiation of the IATSE contract.
Works closely and collaboratively with the Building Operations Director to
allocate/schedule full-time attendants for the successful implementation of events.
Builds and maintains relationships with various rental equipment vendors, hotels,
caterers, and others who are essential to the successful presentation of events.
Rank, Salary and Organizational Chart:
This is a 100% full-time Academic Professional position. Salary is commensurate with
experience and qualifications.
The Assistant Director of Events reports to the Senior Associate Director who reports
to the Director who has a dual reporting line to the Dean of the College of Fine and
Applied Arts and the Provost of the University of Illinois.
Position Requirement and Qualifications:
A Bachelor’s degree is required, with strong preference in a performing arts field. A
Master’s degree is preferred.
Knowledge of the performing arts field, as well as musical and theatrical touring
production logistics and common touring practices is required.
Outstanding public relations skills and the ability to work in collaborative teams is
Experience with touring theatre, dance, and music is strongly preferred.
Supervisory experience is strongly preferred.
To apply, create your applicant profile at http://ift.tt/1azTHMl and upload the
following by May 17, 2014(all requested information must be included with your
Letter of application
Curriculum Vitae (with email address,)
Names and contact information for 3 professional references familiar with your
qualifications and experience.
Human Resources/Business Office
Krannert Center for the Performing Arts
University of Illinois at Urbana-Champaign
Department of Dance
907 ½ W Nevada
Urbana, IL 61801
Illinois is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (http://ift.tt/1lnNN5R.illinois.edu).
from ArtsJournal http://ift.tt/1azTHMl